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Win / Loss Review Checklist

Bid Win/Loss Analysis Tool

Bid Win/Loss Analysis Tool

Systematic review of bid outcomes to drive continuous improvement. Select a finding to see the recommended solution.

Functional Area Role Question Primary Finding Actionable Solution / Improvement
Phase 1: Opportunity Qualification
Strategic Alignment Sales Lead Did we pursue an opportunity that had a low PWin or was a poor strategic fit?
Client Needs Sales Lead Did we fail to identify the true decision-maker or misinterpret client’s strategic driver?
Blockers Sales Lead Were there blockers in the Qualification Phase?
Phase 2: Strategy and Competitive Analysis
Win Themes & Value Sales Lead, Bid Manager Were our Win Themes generic or did they fail the “So What?” Test?
Product/Solution Fit Sales Lead, SME Did our product lack critical features or was it too complex?
Competitive Position Sales Lead Did we underestimate incumbent’s strength or fail to neutralize competitor differentiator?
Commercial Strategy Sales Lead Did price fail to align with market or was it unprofitable?
Phase 3: Proposal Content and Execution
Technical Content Bid Team / SME Did the proposal suffer from Technical Overload?
Visuals & Branding Bid Team / Writer Did graphics enhance comprehension or was layout cluttered?
Compliance/Quality Bid Manager Did failure to adhere to rules result in disqualification or reduced score?
Phase 4: Process & Team Performance
Workflow Efficiency Bid Manager Were review stages a significant bottleneck?
Team Dynamics Bid Manager Did Role Ambiguity or poor communication lead to issues?
Phase 5: Resource & Budget Performance
Resource Management Sales Lead, Bid Manager Did project stay within budget? Was time allocated effectively?
Internal Support Sales Lead, Bid Manager Did we experience difficulty securing necessary investment?
Phase 6: External & Organizational Alignment
CRM Data Hygiene Bid Manager Were CRM fields completed accurately?
Attribution Bias Check Sales Lead What was the primary reason for loss/win that was external and unavoidable?
Knowledge Transfer Was this a mistake we’ve made before? Was Lesson Learned difficult to retrieve?
Phase 7: Client Experience & Sales Engagement
Client Experience / Sales Engagement Sales Lead Did our sales team’s engagement align with client expectations?